Reporting Assistant

About IOC/WEERDP/MRRD:

The Ministry of Rural Rehabilitation and Development (MRRD) was established to develop and implement programs promoting responsible social and financial growth in rural areas, primarily in the non-farm sector. It has employees in all 34 Provinces of Afghanistan, and delivers a wide range of programs funded both by the Ministry itself and the International Community.

MRRD aims to reduce poverty amongst the approximately 80% of Afghans who live in rural areas by implementing a made-in-Afghanistan “Pro-Poor” growth strategy which calls upon the government and civil society to address the macro economic constraints, the small size of the formal private sector, and the realities of rural poverty in order to implement realistic poverty reduction and development strategies. These strategies are developed within the broader context of the interim Afghan National Development Strategy (i-ANDS), the roadmap the Government of the Islamic Republic of Afghanistan (GOA) is following as it works towards achieving the UN’s Millennium Development and Afghan Compact go

Job Summary

The reporting assistant will be responsible to assist in collecting the reports from the departments, compiling it for final distribution, on a timely basis. S/he will be responsible for following and tracking the reports according to the schedule and reminding the stakeholders for submission on continuous basis. The incumbent will be responsible to provide assistance in developing and upgrading the system of reporting at the department and guidelines for the departmental activities.

Job Description:

Duties & Responsibilities

Provide administrative, report formatting and consolidating assistance in preparation of reporting plan for the department and ensure it is properly followed with the relevant stakeholders
Maintenance of filing system and reporting plans for departmental activities and ensure that all the files are updated.
Make sure that proper coordination is maintained with relevant departments to receive periodic reports as per the approved template and requirements.
Make provincial visits to support the implementation of the reporting system.
Ensure that the reports are submitted based on the requirements already identified that is to focus on the outputs and outcome.
Keep track of the correspondence for the department and make sure that all the issues are reached upon on time and the documents are placed in files.
Prepare monthly checklists to update on status of report delivery.
Follow with the concerned departments, following feedback by the department head, in analyze reporting information, including comparison to targeted progress and highlight the divisions and propose recommendation for corrective action.
Assist and facilitate in the implementation of specific capacity development activities for the Civil Service staff in the concerned department.
Provide administrative assistance to the department while conducting workshops, trainings or any other capacity building initiative.
Keep track of all the documents and file it safely in the office for future references.
Perform any other task assigned.

Job Requirements:

Qualifications:  Experience Knowledge and Skills required:

Bachelor degree in Business Administration, Public Administration, economic or communication with 2 years relevant experience or Baccalaureate degree with 4 years relevant experience.
Previous experience with reporting duties is an asset.
Excellent English language skills oral and written are essential
Ability to type in English is essential
Spoken Dari and or Pashto required
Strong computer skills are essential, including facility with Microsoft Word and Excel
Ability to maintain effective working relationships with other staff
Ability to keep confidential documents and office confidentiality
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behavior and attitudes
Ability and willingness to multi-task and work under pressure 

Reporting to: 

Reporting Assistant will report to his/her direct supervisor.

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1613/020/HRCSD/IOC/WEERDP/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.

The Ministry of Rural Rehabilitation and Development of the Islamic Republic of Afghanistan is highly committed to increase women’s participation in government sector therefore women are highly encouraged to apply.

Submission Email:

vacancies.hrcsd@mrrd.gov.af