Administrative Assistant

About RPCO/MRRD:

The Regional Programs Coordination Office (RPCO) was established in the MRRD compound in 2007 as one of the largest rural support programs in terms of scope and coverage area, working across the county. The demand for rural development motivated the program management to operate in several sectors that created a stage for diversified activities, whereas all other national programs of the ministry are engaged in their specific sectors. In addition, the Program responds to expressed needs of the rural people, who require various basic services (community-based infrastructures) which no other single rural development program has addressed so far. The program development efforts are focused on helping the poor in dealing with many of the risks they face in their lives  – such as unemployment, low house hold income, low agriculture production, poor irrigation systems, lack of accessibility to market, lack of education and health facilities, , lack community based disaster risk reduction infrastructures and insufficient potable water.

Job Description:

Duties & Responsibilities

The duties and responsibilities for the position are:

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Maintain contact lists
Book travel arrangements
Maintain office supply inventories
Write Peshnihad, Estilam and memo in light of the direction of the concern staff.
Dispatch require documents to relevant department.
Coordinate maintenance of office equipment
Using computers to generate reports, transcribe minutes from meetings.
Greet and assist visitors.
Maintain polite and professional communication via phone, e-mail, and mail.
Any other activities assigned by the line Manager;

Job Requirements:

Qualifications/ Experience, Skills & Abilities Required:

Knowledge/Experience

Bachelor degree with 2 years relevant experience or baccalaureate degree with 4 years relevant experience with government organization in office administration field bachelor is preference

Abilities

Able to work and type letters in computer and familiarity with Ms Office program.
Ability to write and deal with all letters in local languages (Estelam, Peshnehad and Maktoob).
Having good organization behavior and ability to work in a team.

 REPORTING RELATIONSHIPS    

The Administrative Assistant will report to his supervisor / Deputy Director/ Director

Submission Guideline:

Interested Afghans with the required qualifications and experience should submit their applications electronically through vacancies.hrcsd@mrrd.gov.af
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to written test you will be required to present the original certificates. Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.

Please don’t forget to type the Vacancy Announcement Number (1547/020/HRCSD/RPCO/MRRD) in Subject while applying online. Application without vacancy number will not be accepted.

Submission Email:

vacancies.hrcsd@mrrd.gov.af